Download the Affiliation Policy here.

Purpose

This policy is to outline the requirements Western Australian clubs must fulfil in order to become and remain affiliated with the Western Australian Flying Disc Association (WAFDA).

Objectives

• The development of strong relationships between Clubs and the WAFDA
• To provide clubs with access to WAFDA resources, events, administration support, player pathway development and coach development pathways.

Definitions

“Club” any group of 10 or more individuals who meet the eligibility criteria of this policy and who successfully apply for club status. Only affiliated bodies are recognised as Western Australian Flying Disc Association Clubs.

Affiliation Categories

Metropolitan Club – An incorporated group formed with their primary purpose being to grow and develop the sport of Ultimate with their home base located within the Perth metropolitan area
University Affiliated Club – A group or team recognised by a University as being their representative team in Ultimate at sanctioned events.
Regional Affiliated Club – An incorporated group formed with their primary purpose being to grow and develop the sport of Ultimate with their home base located outside the Perth metropolitan area.

An affiliated club operates in a suburb and offers their product to that local community (eg. youth, university, mixed, men’s, women’s). Any other affiliated club that operates in that suburb must not offer the same product/conflicting product. New affiliated clubs wishing to offer a similar product must operate in a non-occupied suburb.  

Application Process

Any group of players may apply to become a club. Potential clubs must submit an application to the WAFDA via This email address is being protected from spambots. You need JavaScript enabled to view it. . All applications will be presented at the next Western Australian Flying Disc Association committee meeting for approval and applicants will be notified of the outcome. An application form can be found here.

Application Criteria

To achieve affiliation status with the WAFDA, when applying, clubs must adopt, implement and maintain the following criteria:

• Be an incorporated entity as defined by the WA Department of Commerce for incorporated bodies. (Metropolitan and Regional Affiliated Club)
• Be recognised by a University as being officially affiliated with the University’s Sporting Association (University Affiliated Club)
• Be committed to maintaining and developing the Spirit of the Game.
• Promote Ultimate in Western Australia
• A list of their executive and committee members outlining their positions.
• Submit an initial membership database of 10 persons including full names and Australian Flying Disc Association membership number.
• Submit a digital copy of your club’s logo.
• Acknowledgement to adhere to WA Flying Disc Association policies.

AFFILIATION FEES:

In order for the WAFDA to continue and improve the support we offer our affiliated clubs, we require all affiliated clubs to pay an annual affiliation fee. Only affiliated clubs need to pay this fee. This is to sponsor the costs of the support that WAFDA provide to their clubs that is outlined in the affiliation policy.
The WAFDA are continuously trying to improve the support that we can offer. If there is anything your club needs help with, please contact This email address is being protected from spambots. You need JavaScript enabled to view it.

Annual Fees:
Metropolitain Club: $200.00
Regional Club: $100.00

MAINTAINING AFFILIATION STATUS:

For clubs to maintain their affiliation status with the WAFDA they must: 

• Submit your club annual survey responses by June 30th annually to maintain affiliation status.
• Have a representative of their club attend the WAFDA Annual General Meeting (AGM)
• Pay the affiliation fee to the Western Australian Flying Disc Association

Clubs who have not fulfilled the tasks for maintaining affiliation status with the WA Flying Disc Association and have not applied for exemption can lose their affiliated status by motion passed by the WA Flying Disc Association Committee and must re-submit the affiliation process. Clubs may have the right to appeal the decision.

BENEFITS OF AFFILIATION:

Why should I become an affiliated club? Affiliated clubs will be eligible for the following support from the WA Flying Disc Association:

• Club Website assistance (hosting and design)
• A unique club email address.
• Official affiliation status for peak events such as Australian Ultimate Championships and Australian Ultimate Mixed Championships as required by the Australian Flying Disc Association.
• Official affiliation status for insurance purposes such as access to the Certificate of Currency (as required by the Australian Flying Disc Association).
• Eligibility to enter and be awarded in any club related categories at the annual WAFDA awards.
• Access to WA Flying Disc Association equipment for events (relevant EBF charges applicable).
• Access to promotional support (E.G. event promotion, marketing design, club photo shoot).
• Club development support and access to the annual WAFDA clubs forum.
• Administration support.
• Club only event invites
• Eligibility to host AFDA ‘Ultimate Central’ website events.

Approval and Review

1.1. This policy was approved by the WA Flying Disc Association on 1 October 2017.
1.2. This policy is due for review by the WA Flying Disc Association in July 2018.

Find out how to affiliate with the WAFDA here.

The WA Flying Disc Association (WAFDA) receives funds from the Department of Sport and Recreation to use for the development of flying disc sports in WA,the other main source of income for the Association is derived from it's leagues and tournaments.

The WAFDA Committee identifies ways in which these funds can be spent by setting annual and long term goals.
The Operational Plan outlines yearly tasks and development goals and the Strategic Plan is 3 year plan shaping the future direction of the Association.

In addition to funding development projects there are limited funds are allocated each year in the form of financial assistance to either WA Representative teams, Clubs or individuals in key focus areas such as High Performance, Junior development or Coach education to assist the growth of the Association and flying disc sports and foster personnel development.

To check eligibility in any of the catergories please view the guidelines and should you have any queations please do not hesitate to contact the This email address is being protected from spambots. You need JavaScript enabled to view it. .

• High Performance (Teams/Clubs)

• Individual Development

WAFDA High Performance & Sport Development

Guidelines for Financial Assistance to Individuals  

Introduction

This document is to be used as a guide by the WAFDA Executive Committee when considering providing assistance to Individuals.

Individual Assistance

High performance assistance for Individuals should be restricted only to players competing in the following Australian events:

• Australian National Championships
• Australian Youth Nationals
• Australian Mixed National Championships
• Australia Youth Mixed Nationals
• World Ultimate Club Championships (WUCC)
• World Ultimate and Guts Championships (WUGC)
• Senior Development Camps
• Coaching Development Camps
• Youth Development Camps

All members should be aware that the WAFDA has only a limited budget for representative team assistance and funding will be granted only in specific circumstances.
The WAFDA reserves the right to refuse any application should the team be unable to reasonably justify the need for the funding.

Definition of a recognised event

An Individual will be recognised by the WAFDA under the following conditions:

• Is a current WAFDA member
• The event is a listed, endorsed AFDA event
• The individual is listed on current training or event roster registered on the AFDA registration system.

Type of Assistance

Assistance can be considered to be of the following:

1. Financial assistance – direct funding to the individual to assist with uniform purchase, travel assistance or registration fees.
2. Loans – funding assistance repayable by the individual. To be repaid in an agreed term set by the WA Representative Team and the WAFDA Executive.

Application Procedure

The procedure for considering assistance to a high performance individual may be instigated by the individual, captain, coach or AFDA representative, or the WAFDA Executive.

• The individual will be required to make a written submission to the WAFDA Treasurer addressing the Assessment Criteria
• Application approval shall be by majority vote WAFDA Executive Committee
• If applicable the individual WAFDA Loan Agreement
• If applicable the individual must sign a WAFDA Funding Agreement
• Funding will be in the form of a cheque or electronic funds transfer to the approved individual.
• Preference is given to a loan rather than direct financial assistance.

Assessment Criteria

The following criteria should be assessed when considering any application:

• Individual financial situation
• Sponsorship/Outside funding opportunities
• Other fundraising ventures
• Individual contribution to the WAFDA
• Individual contribution to Ultimate
• Individual ability or perceived team performance
• Previous loan or funding history
• Individual applying for Coach development assistance must outline how they plan to demonstrate their learnings to the WA Ultimate community.

Reporting

• If requested, you must provide WAFDA with a copy of any receipts applicable to the terms of your funding.
• Within 30 days of the event completion it is required that you write feedback (minimum 200 words) outlining the event, team result, a list of WAFDA representatives, recommendations, skills developed and any general feedback.
• The information in this paragraph may be used by WAFDA to be included on the Association’s website, newsletter, annual report, or further assessments of loans to representative teams/clubs.
• You must acknowledge the financial support received from WAFDA received. This may be verbal or written or include the use of the WAFDA Logo in promotion material. 

Limitations

Direct financial assistance (per individual) shall be limited to the following maximums per financial year.
The maximum overall total of $1,200 is allocated for all individual requests per financial year.

• Australian Nationals Events - $100.00
• International Events - $100.00
• Senior Development Camps - $100.00
• Youth Development Camps - $100.00
• Coaching Camps/Professional Development - $150.00

Individual loans for Australian and International (World) events may only be applied for should no other WA Team/Club be competing.

Loans shall be limited to a maximum of $1500 for any Individual per financial year.

Notification

The application will be reviewed by the WAFDA Executive Committee and a decision will be made within two (2) weeks from receipt of application or at the next WAFDA Committee meeting (whichever occurs first).

Failure to Repay Loans

Individuals that enter into a Loan agreement and fail to repay their loan, without reasonable explanation, shall be ineligible to participate in further WAFDA events until the account is settled.

Appeals Procedure

The team may appeal against a ruling by the WAFDA Executive Committee.

• Any appeals must be received in writing
• Any appeal will then go to a vote by an appointed Sub-Committee
• A Sub-Committee of the WAFDA Committee shall be convened to review the application for WA Representative team assistance
• The Sub-Committee shall consist of the Treasurer, and one (1) other member of the WAFDA Executive Committee, and two (2) members of the WAFDA General Committee
• Any Sub-Committee member must declare any conflicts of interest and be replaced, where possible, by a WAFDA Committee member.
• Members of the Sub-Committee will be assigned by full vote of the WAFDA Committee

Our Statement

Using the internet and electronic communication is essential for communicating with members. The WA Flying Disc Association is committed to communication being appropriate and related to Association business.
When using technology we will ensure that members’ privacy is protected, clear boundaries are maintained and bullying and harassment does not occur.

Communication Methods

Association Website:

Social Media Portals

Facebook, Twitter and You Tube

SMS and Email Communication

• Text communication (SMS) should be short and about Association matters
• Email communication such as the official “wafda-announce” mailing list is used for longer communication relevant to Association matters
• Communication about children (under 18) is made through their parents

Members' Responsibilities

All members are expected to use the internet and electronic communication appropriately, guided by the premise “think about what you want to say before you write it”. Email and social media postings are a written record of your thoughts on a matter and can be used against you later in disciplinary or legal proceedings.

Communication by the Association and its members

Non-Compliance

Reference: Play by the Rules

Insurance

All insurance policies are held by the Australian Flying Disc Association Inc (AFDA).

This includes:

• Public Liability Insurance $20,000,000
• Professional Indemnity Insurance
• Personal Accident Insurance

Flying Disc Sports in Australia has a "pay for what you play" system in place, this means all your league and tournament fees collected by organisers contain an Event-Based Fee known as an EBF to cover insurance components for all events.

To learn more about Insurance and review the policy wording and the policy schedule please visit:  https://afda.com/insurance

Claims Procedure

If the injury is serious and will require medical attention please ensure you are familiar with the claims procedure. (Note: This is applicable to all Club training as well)

Just follow the claims procedure steps here: http://afda.com/claims-procedure. 

Certificate of Currency

The certificate of currency is required to book fields with your local council. A list of field providers is provided to the AFDA each year. The certificate of currency and list of field providers can be found here: http://afda.com/certificate-of-currency .

Note, you must represent an affiliated Association/Club in order to use this certificate.

About  

The key goal of brand guidelines is to ensure that all parties use the WAFDA and WA Ultimate brand elements consistently. Brand guidelines provide information and tools and set the standards for using brand names, logos, typefaces and other design elements in advertisements, brochures, newsletters, packaging and online communications.
Brand standards are a set of rules and guidelines that protect the look and feel of your organization. It provides a standardised approach to creative work in order to uphold the integrity of the brand. Brand standards are far more important than the logo itself.

The full branding guidelines of the WA Flying Disc Association can be downloaded here.