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Constitution

Last Constitution reviewed on August 29th 2015 and changes were accepted by the Department of Commerce on 15th September 2015.

1. NAME

1.1 The name shall be the WESTERN AUSTRALIAN FLYING DISC ASSOCIATION INCORPORATED.

2. OBJECTIVES

2.1 The objects of the Association will be:

2.1.1 To promote interest and growth in FLYING DISC play,

2.1.2 To actively promote a spirit of goodwill and friendship for all people involved in the activities of FLYING DISC play,

2.1.3 To make the community and all governments aware of the benefits of FLYING DISC play as an outdoor leisure activity and as a sport,

2.1.4 To assist in the promotion and running of local FLYING DISC clubs,

2.1.5 To conduct state championships annually and such other tournaments as deemed necessary,

2.1.6 To do all things and acts conducive to the furtherance of the objects and interests of the Association.

2.1.7 To continue affiliation to the National governing body, being the Australian Flying Disc Association Incorporated.

2.2 The property and income of the Association shall be applied towards the promotion of the objects of the Association and no part of that property or income may be paid or otherwise distributed, directly or indirectly, to members of the Association, except in good faith in the promotion of those objects.

3. MEMBERSHIP OF THE ASSOCIATION

3.1 Any person who is interested in FLYING DISC play shall be eligible for membership. There shall be two types of Association members, namely

3.1.1 Current Members The Executive Committee shall determine the categories of current membership, conditions of current membership, fees to be charged for each current membership category and the duration of that membership. Current members may include but are not limited to full association members with voting rights and nonvoting members (for example, junior or social members)

3.1.2 Honorary Life Members may be granted to persons, who have reached the age of eighteen years and have rendered exceptional service to the association. An Honorary Member shall have the rights of a Full Current Member, but shall be exempt from paying the Association’s current Membership Fees.

3.2 A person ceases to be a member of the Association if that person

3.2.1 dies;

3.2.2 resigns by notice in writing delivered to the Committee (including electronic mail);

3.2.3 fails to satisfy the conditions of membership set by the Committee;

3.2.4 acts against the interests of the Association, to the satisfaction of the Committee, following an inquiry process of natural justice

3.3 The Executive Committee may set Association affiliation structures and fees no later than 30 days after the Annual General Meeting.

3.4 If the Executive Committee does not set Association affiliation structures and fees during this time, Association affiliation structures and fees shall be the same as for the previous year.

3.5 Register of Members:

3.5.1 An Executive Committee member (Registrar or Secretary) shall on behalf of the Association keep and maintain the register of members and that register shall be kept and maintained at the Registrar’s place of residence or electronically.

3.5.2 The Registrar shall delete the name of any person. who ceases to be a member of the Association from the register of members

4. VOTING RIGHTS

4.1 Only members entitled to vote may cast one vote on any resolution. This vote may be cast in person at the meeting, or be made in writing (including by email or other electronic communication approved by the Executive Committee). A written vote on any matter must be received prior to the beginning of the meeting.

4.2 All voting matters will be decided by simple majority of voting members, except in the case of election of office bearers where only one nomination is received and then a 75% majority is required.

4.3 Only Executive Committee members are entitled to vote at Executive Committee meetings.

5. QUORUM

5.1 A quorum of the Executive Committee will consist of not less than three or half of the members of the Executive, whichever is the greater.

5.2 A quorum of members will consist of not less than ten members or 50% of the membership (which ever is the lesser) personally present.

6. MANAGEMENT

6.1 The management of the general affairs of the Association shall be in the hands of the Executive Committee who administer the powers of the association as outlined in Section 13 of the Western Australian Associations Incorporation Act (1987)

6.2 The Executive Committee shall consist of no less than three (3) including a President.

6.3 Executive Committee members shall be elected at an Annual General Meeting by association members or appointed by the Executive Committee to fill a casual vacancy.

6.4 Members of the Executive Committee must be full association members.

6.5 Executive Committee members shall not hold more than one position on the Executive Committee.

6.6 Members of the Executive Committee will act in an honorary capacity and will not receive any remuneration.

6.7 Executive Committee members shall hold their positions until the Annual General Meeting next following their election. A casual vacancy may exist on the Executive Committee if the committee member:

6.7.1 Dies;

6.7.2 Resigns with written notice submitted to the Executive Committee

6.7.3 Is convicted under an Offence under the Association Incorporation Act 1987

6.7.4 Is permanently incapacitated by mental or physical ill-health

6.7.5 is absent from more than three consecutive Executive Committee meetings, of which they have received notice without tendering an apology to the person presiding at each of those Executive Committee meetings or otherwise fails to participate in the management of the Association to the satisfaction of the Executive Committee following and inquiry process of natural justice

6.8 Executive Committee members must inform themselves of their rights and responsibilities under the Western Australian Associations Incorporation Act (1987)

6.9 Executive Committee members must inform themselves of the constitution, policies and resolutions of the Association which the Executive Committee creates and maintain for the day-to-day running of the Association.

6.10 The Executive Committee may, at their discretion, delegate non-executive responsibilities to members acting as subcommittee members. Such positions must be conferred in writing, describing the responsibility and communicating this to the general membership. Delegated responsibility may be revoked, partly or wholly, by the Executive Committee in writing.

6.11 The Executive Committee shall appoint an officer/s or agent of the Management Committee to have custody of the Association’s records, documents and securities.

7. FINANCIAL

7.1 All funds of the Association shall be deposited into the Association’s accounts at such bank or recognised financial institution as the Executive Committee may determine.

7.2 The funds of the Association together with its income and any property will be under the sole management control of the Executive Committee.

7.3 The Executive Committee will cause proper books, of accounts to be maintained, recording a true account of the financial transactions of the Association and of all receipts and expenditure and the assets and liabilities of the Association.

7.4 The accounts of the Association will be maintained to enable an annual audit.

7.5 The accounts of the Association will be closed annually.

7.6 The inventory and financial statements will be presented at the Annual General Meeting.

7.7 The signatories to the Association’s account/s will be the Treasurer and at least two (2) from the remaining Executive Committee.

8. MEETINGS

8.1 The Annual General Meeting

8.1.1 The Annual General Meeting of the Association must be held within four (4) calendar months of the end of the association’s financial year.

8.1.2 The order in which business is to be transacted at an AGM is

• Opening

• Apologies

• Confirmation of Minutes of previous Annual General Meeting

• The reports of the Executive Committee;

• Consideration of the accounts and inventory of the Association;

• The election of the incoming Executive Committee

• Any other business requiring consideration by the Association

8.2 Nominations for positions on the Executive Committee must be received in writing (including electronic mail) five (5) days in advance of the Annual General Meeting. Members who nominate for Executive Committee positions must be in attendance at the AGM.

8.2.1 If written nominations are not received or a majority vote as defined by section 4.2 is not attained, nominations from the floor may be gathered by the chairperson until no vacancies on the intended Executive Committee exist.

8.2.2 Only financial members of the Association will be entitled to vote at the meetings of the Association.

8.2.3 The Executive Committee shall meet regularly with at least six (6) meetings per calendar year.

8.2.4 Financial members of the Association are entitled to attend meetings of the Executive Committee upon the Executive Committee's prior notification and approval.

8.2.5 The Executive Committee shall give at least fourteen (14) days notice of the date of the Annual General Meeting, to members.

8.3 General Meetings

8.3.1 General Meetings may be called by the Management Committee or at the request of the President and Secretary or on the written request of five (5) members of the Association.

8.3.2 The Secretary shall give at least seven (7) days notice, in writing, of the date of the General Meeting to the members. Notice of General Meetings shall set out clearly the business for which the meeting has been called. No other business shall be dealt with at that General Meeting.

8.3.3 The Quorum as defined by section 5 is required

9 AMENDMENTS TO THIS CONSTITUTION

9.3 Any amendments to this constitution shall be made at the Annual General Meeting or any General Meeting called for the expressed purpose.

9.4 Proposed alterations or amendments must be received in writing, including electronic mail, seven (7) days prior to the General Meeting.

9.5 A quorum and 75% majority of all votes is required to amend the constitution.

10 COMMON SEAL OF ASSOCIATION

10.1 The Association shall have a common seal on which its corporate name shall appear in legible characters

10.2 The common seal of the Association shall not be used without the express authority of the Executive Committee and every use of that common seal shall be recorded in the Association's records.

10.3 The affixing of the common seal of the Association shall be witnessed by any two of the Executive Committee, including one of the President, Vice President and Secretary.

10.4 The common seal of the Association shall be kept in the custody of the Secretary or of such other person as the Executive Committee from time to time decides.

11 INSPECTION OF RECORDS

11.1 Any member may at any reasonable time inspect without charge the books, documents, records and securities of the Association.

12 DISSOLUTION

12.1 The Association may be dissolved or wound up by a resolution of any ordinary or special general meeting called for such purpose if upon the dissolution or winding up of the Association there remains, after the satisfaction of all its debts and liabilities, any property whatsoever the same shall not be paid to or distributed amongst the members of the Association, but shall be given or transferred 12.1.2 to some other Association or institution having objects similar, wholly or in part, to the objects of this Association; or

12.1.2 for charitable purposes which association or purposes, as the case requires, shall be determined by resolution of the members

Contact Us

Postal Address:
PO Box 222
LEEDERVILLE WA 6902

Street Address:
180 Charles Street
WEST PERTH WA 6005
(located within the Volleyball WA offices)

E-mail: contact@waultimate.com
Phone: 0434 370 954

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