|
Posted by Anna Haynes
|
|
Friday, 10 September 2010 |
About This is the Operational Plan for the WA Flying Disc Association for the financial year 2010-10.
The goals set out below outline the annual targets set for the elected committee to carry out with expected deadlines and those responsible for the execution of set tasks. Should you have any questions relating to this plan please feel free to contact the committee members mentioned in the responsibility column, all contact details can be found here. Definitions“Committee” refers to the WAFDA Committee "AFDA" Australian Flying Disc Association "DSR" Department of Sport and Recreation "NCAS" National Coach Accreditation Scheme "MoU" Memorandum of Understanding
Key Results Area 1: Governance1.1 Administration and PlanningStrategic Focus Area: Foster good governance for flying disc sports. Action | Key Performance Indicators | Deadline | Responsibility | | Conduct monthly meetings | Minutes of monthly meetings to be published on the Association website. | Monthly | President/Vice President | | Position Descriptions | Review of all position description | May | President/Vice President | | Annual planning meeting | Conduct planning meeting, review strategic plan and develop operational plan | June | President/Vice President | | Induction process for committee members | Conduct induction at annual planning meeting | June | President/Vice President | | Maintain relationship with AFDA as per MoU | Review MoU at annual planning meeting | June | President/Vice President | | Maintain compliance for DSR Triennial funding | Submit documentation and evidence as required to DSR | Oct | President/Vice President | | Annual Report | Present and publish Annual Report for members and stakeholders | Oct | President/Vice President | | Policy Development | Adhere to policy review timetable | Various | President/Vice President | | Ensure sustainable operational performance | Maintain day to day functions including mail, banking and stationery | As required | Secretary/Treasurer | | Maintain annual subscriptions with key stakeholders | Renew annual subscription with WA Sports Federation | July | Treasurer | | Maintain appropriate storage facilities for Association equipment | Storage unit hire | Monthly | Treasurer | | Adopt strategies for good volunteer management practices | Adopt AFDA REAP VMP, conduct volunteer recognition function | May | Treasurer | | Provision of Trophies and Awards for WAFDA sanctioned events | Regionals MVP & Champions
North v South Trophy
Perth Ultimate League Trophies and MVP | As required | President/Vice President |
1.2 Financial ManagementStrategic Priority Area: Maintain strong financial management practices Action | Key Performance Indicators | Deadline | Responsibility | | | | | | | Annual financial report presented to members | Report presented at AGM | May | Treasurer | | Conduct independant audit | Audited documentation presented to members | May | Treasurer | | Prepare annual budget | Budget endorsed by committee and recorded in monthly minutes | Sept | Treasurer | | Provision of guidelines for financial assistance | Implement clear policy on grants and funding available for development of players and teams | Oct | Treasurer | | Investigate grant opportunities | Grant matrix and recommendations presented | Dec | Treasurer | | Monthly financial report | Monthly report presented and accepted at committee meetings | Monthly | Treasurer |
1.3 Communication Strategic Priority Area: Foster engagement with stakeholders and promote Association activites. Action | Key Performance Indicators | Deadline | Responsibility | | | | | | | Develop Communications plan | Publish Communications Plan on Association website | Jan | Secretary | | Facilitate regular communication with members and key stakeholders through website and email | Monthly WAFDA-announce email and published website articles | Monthly | Secretary | | Produce quarterly Association newsletter | Publish and circulate Association newsletter: Ultimatum | Quarterly | Newsletter Editor |
1.4 Risk ManagementStrategic Priority Area: Adopt strategies to manage identified risks. Action | Key Performance Indicators | Deadline | Responsibility | | | | | | | Development of a Risk Register | Risk Register developed and published on Association website | Jan | President/Vice President |
Key Results Area 2: Sport Development2.1 Club & University DevelopmentStrategic Priority Area: Foster growth and development of Clubs and Universities.Action | Key Performance Indicators | Deadline | Responsibility | | | | | | | Maintain Club Affiliation Policy | Process affiliation as per policy | Oct | Clubs Representative | | Provide support and resource to assist University recruitment | Provision of O-Day promotional material | Feb | Universities Representative | | Identify development opportunities for improved Club governance | Invitations to workshops and seminars | May | Clubs Representative |
2.2 Regional DevelopmentStrategic Priority Area: Foster Regional growth and development.Action | Key Performance Indicators | Deadline | Responsibility | | | | | | | Affiliate Regional Clubs | Affiliate as per policy, provide assistance and advice as required. | May | Clubs Representative | | Regional player development | Development support where possible in the form of skills and coaching clinics | May | Clubs Representative |
2.3 Youth DevelopmentStrategic Priority Area: Develop sustainable projects to increase junior participation.Action | Key Performance Indicators | Deadline | Responsibility | | | | | | | Sustain current schools support to expose youth to Ultimate | Provision of 25 in-school coaching sessions | May | Youth Development Officer | | Develop junior specific competition | Conduct 2 Gala Days, Inter-school competition or 1 Youth specific League | May | Youth Development Officer | | Provide support and resource to assist Youth recruitment | Provision of youth appropriate promotional material | Nov | Youth Development Officer | | Maintain compliance with government regulations in regards to working with juniors | Ensure all support staff have WWC if applicable | As required | Youth Development Officer |
2.4 Marketing & RecruitmentStrategic Priority Area: Increase community awarenes of Ultimate.Action | Key Performance Indicators | Deadline | Responsibility | | | | | | | Produce marketing material with consistent branding | Banners, flyers, posters & signs | As required | Media Officer | | Increase media exposure for Ultimate events | Create and distribute Media Alerts and Press Releases | As required | Media Officer | | Maintain media contacts database | Create and update media contacts database | As required | Media Officer | | Advertise Association activities to the wider community | Promotion of Come & Trys and Development Opportunities | As required | Media Officer |
2.5 High Performance (Men, Women and Youth Player Development)Strategic Priority Area: Foster ongoing participation and success at a National competition level.Action | Key Performance Indicators | Deadline | Responsibility | | | | | | | Participate in National and International events | - Provision of at least 1 Women's team and 1 Open team at AUC
- Provision of at least 1 mixed team at AMUC, Singapore or Manilla Spirits
| April October | High Performance Officer | | Develop player development pathway | Published pathway on website | November | High Performance Officer | | Introduce separate gender league | Conduct separate gender league | November | High Performance/Women's Officer | | Conduct player development opportunities | Development camps or specialised skill sessions to be held | Mar | High Performance/Women's Officer |
2.6 Coach DevelopmentStrategic Priority Area: Encourage quality coaching development opportunities.Action | Key Performance Indicators | Deadline | Responsibility | | | | | | | Increase the number of accredited coaches in WA by 10% | Conduct 2 AFDA/NCAS Level 1 coaching courses | May | Coaching Coordinator | | Develop a Coach database | Maintain an up to date register of accredited Coaches | May | Coaching Coordinator | | Identify Coach development opportunities | Communicate and recommend courses, seminars, workshops and development opportunities | As required | Coaching Coordinator |
2.7 EventsStrategic Priority Area: Plan and manage WAFDA sanctioned events.| Western Regionals | Big Skies | | Phoenix Has Risen | Perth Ultimate Leagues | | Witch's Hat | North v South Event |
Action | Key Performance Indicators | Deadline | Responsibility | | | | | | | Coordinate Host bids | Call for EOI bids as per calendar, make recommendations and announce hosts. | As required | Events Officer | | Implement Mou's with Hosts | Arrange MoU's, ensure Host compliance | As required | Events Officer | | Prepare annual events calendar | Publish calendar to website | Oct | Events Officer | | Annual WAFDA awards | Call for nominees for Annual Awards event | Nov | Events Officer | | Conduct annual awards event | Coordinate annual awards event | Dec | Events Officer | | Sustain current Perth Ultimate League competition | Appoint League Director(s) | As required | Events Officer |
2.8 Disc GolfStrategic Priority Area: Maintain relationship with recognised WA Disc Golf organisations.Action | Key Performance Indicators | Deadline | Responsibility | | | | | | | Develop MoU with Perth Disc Golf Association | MoU agreed upon, signed and published | November | President/Vice President | | Affiliate Perth Disc Golf Club under Clubs policy | PDGC maintains affiliation status | October | Disc Golf Coordinator/Clubs Representative |
|
