High-Performance Committee

Terms of Reference

Purpose
The purpose of the WAFDA High-Performance Committee (HPC) is to develop, administer and improve High-Performance Ultimate in Western Australia. This encompasses the management of state teams and the continuing development of elite players and support staff in WA.

Scope
The policies, programs and resources developed should be prioritised based on opportunities as well as current demand, and should aim to cover:

• Grass and beach teams
• U18 and U22 state teams
• Women’s, men’s and mixed teams
• Development pathways from league or university level to club or state team level through to national team roles
• Barriers specific to female elite players and support staff
• Barriers specific to elite players and HP staff with an indigenous, refugee or culturally and linguistically diverse (CALD) background

Membership
The Committee will appoint a chair and may include a member of the WAFDA Committee or employee to act as a board liaison.
The committee consists of up to 5 voting members:

• WAFDA Board representative or employee
• At-large representatives (4)

At-large representatives will be evaluated based on having a balance of representation, knowledge, and experience in the following areas:

• Playing experience: junior, senior and beach pathways
• Program involvement: Coach, Selector, Manager etc.
• Gender balance
• Professional expertise related to high-performance programming

Roles and responsibilities

• Manage the application and appointment process for coaches, selectors, managers, medical and other staff for state teams (HP staff)
• Recommend HP staff appointments to the WAFDA Board
• Approve selections of players onto state teams
• Oversee state team campaigns and manage the performance of HP staff
• Review state team campaigns at the conclusion of the event(s)
• Review state team programs from other sports and from overseas ultimate organisations
• Manage the WA Ultimate Academy, including appointing coaches, selecting players, coordinating the yearly calendar, and approving training session plans
• Support the WAFDA’s strategic goals for high performance
• Regularly review existing WAFDA HP policies and programs
• Identify capabilities and develop training and resources for HP staff
• Through the Chair, advise the WAFDA Board, and membership, on HP policies and programs

Chair duties

• Chair meetings
• Set the agenda for meetings
• Appoint committee members
• Manage the performance of committee members
• Liaise with the WAFDA Board
• Represent the committee to the AFDA and external organisations

Member duties

These form the essential criteria for applications for the committee.

• Contribute constructively and materially to discussions
• Vote in polls
• Participate in regular meetings
• Engage with high-performance athletes and support staff in their local area
• Consult with key stakeholders on issues before the committee
• Declare a conflict of interest if seeking appointment as HP staff, or if seeking selection on a state team or as part of the WA Ultimate Academy, and abstain from relevant polls

Overall committee skills and experience

These form optional criteria for applications for the committee. If the committee is lacking in capability in any of these areas, it will identify suitable training for one or more committee members.

The Chair will aim to appoint a committee that is:

• Gender diverse (at least 33% of each gender)
• Has knowledge, understanding or experience of:
  • Grass ultimate or beach ultimate
  • U18, U22, open, masters or grandmasters age divisions
  • Women’s, men’s or mixed divisions
  • HP staff capabilities, including coaching, selection, management and medical

Meeting procedure
The WAFDA standing orders apply with regard to committee meeting procedure and voting rules. The committee can meet in person, via videoconference, via teleconference or may vote via email.
Out-of-session communications will take place via an email list.

Reporting
The WAFDA High-Performance Committee reports to the WAFDA Board through the Chair.
The Committee will present an annual plan to the WAFDA Board following an appointment process and an annual report prior to the WAFDA AGM.
The committee will meet a minimum of once every 2 months.