The following  is list of areas of consideration and tips to assist your hosting responsibilities if you need further assistance please do not hesitate to contact the This e-mail address is being protected from spam bots, you need JavaScript enabled to view it .

Preparing the Bid

• Securing fields - booking with a field provider
• How many fields can be accommodated
• Are their toilets/clubrooms/adequate parking facilities?
• Is line marking allowed/required?
• Do you have a reliable Tournament Organising Committee (Key Volunteers)
• Submit the bid to the Event Officer by the deadline.

Setting the budget

• Have you incorporated all expected costs?
• State and National Event Based Fees (EBF's)
• Field Hire/Line Marking
• Catering variables
• Budget for first aid, ice, prizes, tournament gifts or playing shirts if applicable.

* You can request a budget template from the This e-mail address is being protected from spam bots, you need JavaScript enabled to view it .

Before the tournament

• Read and sign the Memorandum of Understanding relating to your tournament.
• Set up an AFDA Registration Page
• Prepare article to promote your event via the website and official mailing list to the WAFDA Secretary.
• Continue to verbally promote your event at leagues and to club contacts.
• Are you arranging a tournament function or party?
• Keep in contact with any suppliers to ensure your orders are on track.
• Provide any updates, changes to the Events Director or Secretary to ensure website articles are relevant and correct.
• Visit your venue, check the fields and facilities.
• Do you have or need access to power?
• Check with your field provider that you have the correct keys to access toilet, clubrooms, lights if applicable.
• Can you access running water?
• When do you need to finalise catering?
• Have you checked participants dietary requirements/allegies/vegetarians?
• When do you have to pick up food and drink items?
• Do you have enough fruit?
• Where will you store perishable items?
• Have you got discs fit for game play?
• Have you made arrangements to collect any WAFDA owned items needed for your tournament; Shade tents, "Play Ultimate" banners, water drums or discs.
• Have you contacted team captains with the draw, meeting times, competition specific rules, when and how to pay?
• Are your fixtures complete and advertised?
• Is the draw fair and does it offer value for money with the number of games on offer?
• Arranged all prizes required for the event?
• Have you got enough team folders and spare pens?
• Printed enough rosters, score/spirit sheets, evaluation forms, competition rules and tournament schedules?

During the event

• Check the fields before game play for hazards.
• Advising players of who to direct enquiries to during the event?
• Procedure for notifying players of game start and finishing times?
• Procedure for refilling water drums, transporting full water drums to each fields?
• Procedure for setting and packing up shade tents?
• Do you have extra toilet paper for toilets or rubbish bags?
• What is your back plan if something runs out (food/drink/stocks)?
• Advise Captains where to hand in score sheets.
• How will food be distributed and when?
• Who will be timekeeping?
• Rubbish storeage and removal?
• Procedure for conducting the awards presentation?
• Do you need to arrange change/money float?
• Where/How will you store money collected at the fields?
• What is the procedure for extreme weather condidtions?

Addition Resources

For more information check the AFDA Tournament Resource section for tips on hosting events.

After the Event

• Are the fields left in an appropriate manner?
• Has all WAFDA equipment been returned?
• Are any damaged items reported?
• Have all teams completed an evaluation form?
• Have you advised final playing numbers to the This e-mail address is being protected from spam bots, you need JavaScript enabled to view it ?
• Have you prepared and sbmited a tournament report within 30 days of your event?
• Have you returned any keys to your field provider?
• Have you settled all accounts relating to your event?